Setup a WordPress paid booking system with Bookly Pro and WooCommerce

If you are running an online store using WooCommerce then you will find that managing it can be difficult. For instance, you need to handle customers differently.

However, you can use a booking system for your WooCommerce site to improve the user experience. In this article, we will look at how to set up a WordPress paid booking system with WooCommerce. For the purpose of simplicity, we are going to use the Bookly plugin.

Bookly is one of the most popular WordPress appointment booking plugins. It lets you add a booking system to your site. Also, it can be applied to any business type.

But before we do so, let’s go ahead and learn more about booking systems and how it can benefit your site.

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What is an Online Booking System?

Online booking systems enable businesses to provide customers a way to check the availability of their product or service or activity that you are offering. The customer can use the booking system to set up the time and date. 

The booking system opens a plethora of options for your business as customers can easily set up appointments using the system. So, what does that mean to you? Well, it simplifies the booking process by automating it. The customer can easily book an appointment without the need to dial numbers or talk to reps for a long period of time.

As a business, you should invest in a booking system that enables you to build the trust of the consumer by easing out the whole process.

How Bookly Can Help You In Setting Up the Online Booking system?

As we mentioned, we are going to use Bookly for setting up a paid booking system on your Woocommerce site. 

Bookly is an advanced WordPress appointment booking plugin that caters to all the different business types. Right now, it has over 4.5 ratings on WordPress’s official plugin site.

As we are going to set up the booking system in WooCommerce, we need the Bookly Pro version. The Pro version is priced nicely at $89 per site for a lifetime warranty.

With the Pro version, you also get access to more payment options which is simply not available in the free version. The free version only gives you access to the local payment option. With the paid version, you can set up different payment gateways including Paypal, Mollie, 2Checkout, Stripe, and much more.

Another thing that makes Bookly an excellent choice is its documentation. You can work around the plugin easily and if you get stuck, you can use its excellent documentation and instructions mentioned within the plugin options.

Benefits of using Booking System on Your WooCommerce Site

Before we go on with the tutorial, let’s first understand its benefits first.

1. Open 24 hours every day

The number one benefit that you get by adding a booking system on your site remains online all the time. This means that you do not have to present all the time for the booking to take place. You could be working on some other project or relaxing watching your favorite TV show.

The all-time availability also relaxes employees as they can focus on other important tasks.

2. Improved Savings

As booking systems are a one-time setup thing, you save money in the long run. First of all, you do not have to hire someone to take care of the reservation. Also, you do not have to worry about payments as well — as the booking plugins come with payment integration options as well.

So, if a customer books an appointment, he can directly pay while doing so. The payment systems are flexible to provide cancellations as well — and that can be set either automatically or through contact with your business.

3. No need to hire more people

With a booking plugin, you automate a lot of stuff. This means that you do not have to hire people to handle the booking process. Also, you do not have to worry about the human error as everything is automated — from noting down the details of the appointment to processing payments. 

4. You can manage everything from the backend

With a booking system, you get a one-stop solution. This means that you can manage all your bookings from the backend. For instance, you can check the schedule, manage them or even cancel them if you need to do so. The backend also lets you send confirmation emails to customers once you have accepted a booking.

Lastly, the booking plugin dashboard gives you analytics and performance.

Multiple businesses can use booking set up to enhance their business including:

  • Doctor’s appointments
  • Online education courses
  • Interview and Counsellings
  • Personal Services
  • Entertainment Services

Setting Up WordPress paid booking system bookly and WooCommerce

Step 1: Installing WooCommerce and Bookly

The first step is to install WooCommerce. You can easily install it by going to your WordPress dashboard and then choosing Plugins and Add New.

installing-plugins-woocommerce-and-bookly
Installing Plugins: WooCommerce and Bookly

Once there, you need to either search for the WooCommerce plugin or use the Upload plugin option to upload it yourself.

installing-woocommerce
Installing WooCommerce

In the above image, you can see WooCommerce active as we already have it installed on our side.

Next, you need to get the Bookly plugin. As already mentioned, you need the PRO version which you can get by visiting their site and buying a license. 

Once you do so, you will be able to download the plugin to your local computer. Just like you installed WooCommerce, you need to go to Plugins >> Add New >> Upload Plugin to install and active the Bookly Pro plugin on your site.

Step 2: Configuring WooCommerce

Before you go forward and configure the booking plugin, it is important that you set your WooCommerce site correctly. To use the booking system, you need at least one product description. 

You also need to make sure that the product that you created can be added to the cart as it needs to be selected while configuring the WooCommerce section of the Bookly plugin.

To create a product, all you need to do is go to Products >> Add New. Once done, we are now ready to move to set up the booking system.

Step 3: Setting up Paid Booking System Using Bookly

With your product/service page setup, it is now time to create a booking system for it. To do so, you need to go to Bookly >> Settings as shown in the image below.

configuring-bookly
Configuring Bookly

Once in the setting, you will see a lot of settings options. You do not have to get overwhelmed by it as we only need to tweak the WooCommerce settings section for the plugin. To do so, you need to change to the WooCommerce settings tab first.

This will result in another page of options open up. The setting page for WooCommerce is as below.

bookly-woocommerce-settings
Bookly WooCommerce Settings

Here, you will see the instructions at the top. We have already covered that section as we created a product and made sure that it can be added to the cart. 

The first step here is to enable WooCommerce. You can do it by choosing the enabled option under the WooCommerce option. 

enabling-woocommerce
Enabling WooCommerce

Next, you need to choose the booking product on which you want the booking system to work. In our case, we created a dummy consultancy service product page. You can choose any product of your choice — the only condition being that you need to make sure that it is published and can be added to the cart.

choosing-product-page-or-service
Choosing Product Page or Service

Now, you can edit the cart item data. This data is collected when the order is placed and stored along with the account and address account fields.

The plugin tells you the data options that you can add which you will find just below the Cart item data.

adding-cart-item-data
Adding Cart Item Data

To save the setting, you need to press the Save button present in the bottom right.

Step 4: Adding the Booking System To the Product

Lastly, you need to add the booking system to the product/service. To do so, open up the product page and then click on the “Add Bookly booking form.”

adding-bookly-form
Adding Bookly Form

It will open up the form settings. Here, you can select category, service, and default values. You can also enable date, weekdays, and time range.

adding-bookly-form
Adding Bookly Booking Form

Click on Insert to add it to your page. Also, you need to update the page for the changes to be saved.

If you now visit your product/service page, you will now see the booking widget added!

bookly-form-added
Bookly Form Added

Step 5: Setting up payment options

Setting up payment options with Bookly is also easy. All you need to do is go to Bookly >> Settings >> Payments.

There, you will find a lot of options. Choose the one that fits your needs.

adding-payment-options
Adding Payment Options

Conclusion

Adding a paid booking system can benefit your WooCommerce business immensely. We went through the whole process of how to do it. So, when are you going to add a WordPress paid booking system? Comment below and let us know.

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